Tips for Reporting Volunteer Hours | Intel Retiree Organization

Use Web based form

Volunteer hours are reported to Intel using this Web form maintained by Intel. Clicking the SUBMIT
button at the bottom of the form generates an email to an Intel administrator, who uploads the data into
the same system that Intel Employees are able to access directly behind the Intel Firewall. Clicking the
SUBMIT button currently navigates the Retiree to the Intel in Your Community Home Page and gives NO
indication that your hours were submitted.

Report hours quarterly

Volunteer hours can be submitted at any time up until January 15th of the year following the year they
were worked. This is a hard dead line and Retirees are advised to report hours quarterly. This helps to
even out the work load for processing the hours and insures hours actually get logged before the hard
deadline.

Be specific when reporting who you volunteered for

This form does NOT have a way of knowing what organizations and groups are already in the system.
For example, the Hillsboro High Soccer team is called out separately, but there is not a listing for the
Hillsboro Robotics programs. It is important for Retirees to use the comment field to be as specific
as possible on the organization that the Retiree volunteered for and in some cases the activity. For
example, scouting troops are often sponsored by a 501(c)3 organization. It is important to mention that
organization and the number of scout troop where the Retiree volunteered. If a Retiree volunteered
to help in a soup kitchen that was part of a church, the church is listed as the organization and the
activity, soup kitchen needs to be listed as singing in the choir would not qualify. A description of what
organizations and volunteer work qualifies for a matching grant is found here on the Intel website. It is OK
to report all hours you think qualify. The organizations and activities are verified before checks are issued
by a company that administers this program for Intel.

Print and save a copy of the form BEFORE clicking the SUBMIT button

Having a printout of the completed form is useful in resolving issues with logging hours and submitting
additional hours for the same organization. The web form is already formatted to print properly using your
browser’s print function. Once the SUBMIT button is clicked, the form is no longer accessible.

Watch for confirmation

AFTER uploading the information generated by the Web form, the administrator emails a confirmation
message to the Retiree. This can take up to a week. If confirmation has not been received, please send
email to IRO mailbox and we will investigate the status.

Confirm Organization received a matching grant

Checks are usually mailed in June to the Organization for hours worked and reported the previous year.
Due to privacy and security concerns, Intel does not include the names of the volunteers reporting the
hours matched by the grant. Intel also does not explain why the organization is receiving the check. Be
sure the non-profits you volunteer for know why they received an Intel Involved Matching Grant Program
check. While the non-profit may use the check for any purpose, the goal of the Matching Grant is to help
the programs and groups where the volunteer work is performed.

Reporting Issues

IRO is actively working with Intel to improve the process of reporting volunteer hours. Our long
term objective is to implement the same procedure used by Intel Employees to report hours. Some
suggestions that are being considered in the short term are providing an immediate confirmation that
hours have been submitted and adding a print button at the bottom of the form. The form instructions
also need the year updated for the deadline information. If you are having questions or issues with
reporting hours, please pass them along to the IRO mailbox. If you are interested in working with the IRO
Volunteer Committee, please pass along that interest as well.